Part A: General Terms and Conditions
The General Terms set forth below apply to any Contract between the Customer and Reciprocal Ltd, irrespective of whether such Contract is for the sale or licensing of Products or the performance of Services. The subsequent Parts B and C set out the specific terms applicable to the sale and/or licensing of Products and the performance of Services respectively.
- A.1.1 In these General Terms:
- (a) “Acceptance Criteria” means the document headed “Acceptance Criteria” attached to, or
referredto in, the Order.
- (b) “Business Days” means any day of the week which is not a Saturday, Sunday or any bank
holiday in the United Kingdom.
- (c) “Commencement Date” means the date of the Contract.
- (d) “Confidential Information” means any information disclosed by one party to another under
or in anticipation of any Contract which is confidential commercial, financial, marketing, technical
information, know-how, trade secrets and/or other information in any form or medium whether
disclosed orally or in writing before or after the Commencement Date, together with any
reproductions of such information in any form or medium or any part(s) of this information (and
“confidential” means that the information, either in its entirety or in the precise configuration or
assembly of its components, is not publicly available).
- (e) “Contract” means any agreement between the parties for the supply of Product(s) or the
performance of the Services on the basis of an Order (and as may be confirmed in an Order
Confirmation), which shall incorporate the Terms.
- (f) “Covered Systems” has the meaning given to it at Clause C.3.2.
- (g) “Customer” means the person confirmed as being the “Customer” in the Order.
- (h) “Deliverable(s)” means any item which is delivered as part of or following the performance of
the Professional Services listed in the Order.
- (i) “Equipment” means the hardware (including components), software media and spare parts
listed in the Order.
- (j) “Fixed Term” means the fixed term stated in the Order or, in the absence of such term being
specified, means twelve (12) months from the commencement of performance of the System
- (k) “Group” means in relation to any company that company and every other company which is
for the time being a subsidiary or holding company or a subsidiary of any such holding company
(andthe terms “subsidiary” and “holding company” shall have the meanings given to them by
Sections736 and 736A of the Companies Act 1985).
- (l) “Installation Services” means the installation services listed in the Order.
- (m) “IPR” means patents, registered designs, trademarks and service marks (whether registered
or not), domain names, copyright, database rights, moral rights, design right, and all similar
property rights including those subsisting (in any part of the world) in inventions, designs,
drawings, performances, computer programs, semiconductor topographies, confidential
information, business names, goodwill and the style of presentation of goods or services and in
applications for protection of any of the above rights.
- (n) “Order” means an order for the sale or licensing of Products or the performance of Services
submitted by the Customer to Reciprocal in hard copy form (“Purchase Order”) or in electronic
form (“Electronic Order”).
- (o) “Order Confirmation” means a written or electronic acknowledgement which may be issued
by Reciprocal in response to an Order.
- (p) “Price” means collectively the Product Charge, System Support Services Charge and
Professional Services Charge.
- (q) “Product Charge” means the price payable by the Customer to Reciprocal , for the sale or
licensing of the Products and (if applicable) the Installation Services, as specified in the Order.
- (r) “Products” means the Equipment and/or the Software and/or Deliverables.
- (s) “Professional Services” means the professional services which are listed in the Order.
- (t) “Professional Services Charge” means the price payable by the Customer to Reciprocal , for
the performance of the Professional Services and/or sale or licensing of the Deliverables, as
specified in the Order.
- (u) “Reciprocal ” means Reciprocal Limited of Warnford Court, 29 Throgmorton Street, London EC2N 2AT
- (v) “Services” means the Installation Services, the System Support Services and/or the
- (w) “Software” means (a) the software listed in the Order, (b) any Updates, and (c) any related
user manuals or other documentation.
- General Terms 2 of 11 January 2015
- (x) “Sign-Off Form” means the Sign-Off Form attached to, or referenced in, the Order.
- (y) “System Support Services” means the system support services listed in the Order.
- (z) “System Support Services Charge” means the price payable by the Customer to Reciprocal,
for the performance of the System Support Services, as specified in the Order.
- (aa) “Terms” means these General Terms and Conditions.
- (bb) “Trademarks” means all names, marks, logos, designs, trade dress and other brand
designations whether registered or unregistered used in connection with the Products and/or
- (cc) “Updates” means subsequent releases and error corrections for the Software which have been
purchased from Reciprocal by the Customer and installed on the Software.
- A.1.2 Capitalised words and expressions which are not defined in this Clause have the meanings set
outelsewhere in these Terms.
- A.1.3 The headings to clauses are inserted for convenience only and shall not affect the interpretation
or construction of the Conditions.
- A.1.4 Words imparting the singular shall include the plural and vice versa. Words imparting a gender
include every gender and references to persons include an individual, company, corporation, firm or
- A.1.5 The words “other” and “including” and the phrase “in particular” shall not limit the generality of
any preceding words or be construed as being limited to the same class as any preceding words
where a wider construction is possible and the word “including” shall mean “including without
- A.1.6 References to any statute or statutory provision shall include
- (i) any subordinate legislation
made under it:
- (ii) any provision which it has modified or re-enacted (whether with or without modification), and
- (iii) any provision which subsequently supersedes it or re-enacts it (whether with or without modification).
A.2. APPLICABILITY, OFFERS, QUOTATIONS
- A.2.1 Unless expressly stipulated otherwise, these Terms apply to all Contracts between the
Customer and Reciprocal relating to the sale or licensing of the Products and/or the performance of
the Services and supersede all prior or contemporaneous oral and/or written communications,
proposals, warranties and representations with respect to the subject matter of the Contract. The
Contract contains the entire agreement between the parties in relation to its subject matter and each
party irrevocably and unconditionally waives any right it may have to claim damages for, and/or to
rescind the Contract because of breach of any warranty not contained in the Contract, or any
misrepresentation whether or not contained in the Contract, unless such misrepresentation was made
fraudulently. For the avoidance of doubt, any conditions of purchase or any other standard conditions
of Customer set forth in or referred to on the Order, correspondence, stationery or other trade forms
are hereby expressly declared inapplicable to any Contract and notice of rejection to which is hereby
- A2.2 No purported alteration or variation of these Terms shall be effective unless it is in writing, refers
specifically to the Contract and is signed by duly authorised representatives of both parties.
- A.2.3 In the event of any inconsistency between any clause or schedule in a Contract, the following
order of precedence will apply (in descending order):
- (a) the appropriate specific Part B or C (as the case may be) of these Terms;
- (b) the general Part A of these Terms;
- (c) the Order Confirmation; and
- (d) the Order.
- A.2.4 Quotations by Reciprocal are not binding on Reciprocal and shall constitute an invitation to
treat and shall, with respect to the prices specified, remain valid for a period of thirty (30) days from
date of issue. All Orders placed with Reciprocal by the Customer for Products or Services shall
constitute an offer to Reciprocal and shall not come into being until accepted by Reciprocal ’
acceptance of an Order is effective upon the earlier of:
- (a) Reciprocal ’ issuance of an Order Confirmation or
- (b) Reciprocal delivery of the Products or commencement of the performance of the Services.
- A.3.1 Ordering Procedure
- (a) Customer may order Products or Services by:
- (i) Submitting an Electronic Order in the manner directed by Reciprocal ; or
- (ii) Submitting a Purchase Order to Reciprocal (and Customer acknowledges that Electronic Orders for certain Products or Services may, at Reciprocal discretion, need to be confirmed in a Purchase Order); in each case specifying the Products or Services required and referencing Reciprocal ’ quotation number(s).
- (b) Reciprocal may accept the Order by:
- (i) Issuing an Order Confirmation to Customer; or
- (ii) Delivering the Products or commencing performance of the Services.
- (c) The identification of the Products or Services in the Order and (a) confirmed in any Order Confirmation or (b) delivered to or following commencement of the performance of the Services, will constitute a Contract and create a binding commitment for the purchase of those Products or Services.
- A.3.2 The Services will commence on dates set out in the Contract or as may otherwise be agreed in
writing between the parties. In the absence of any agreement:
- (a) The Installation Services will commence as soon as commercially practicable after the date of delivery of the Product and shall conclude on the date of acceptance of the Products (as referred to in
- (b) The Professional Services will commence on the date that Reciprocal first start performing the Professional Services (or such other date as may be agreed by the parties) and shall conclude on the date of acceptance of the Deliverable (or such other date as may be agreed by the parties);
- (c) The System Support Services will commence on the date Reciprocal first start performing the System Support Services and will continue thereafter, unless and until terminated in accordance with
the terms of the Contract, for the Fixed Term.
- A.3.3 For the purposes of placing Electronic Orders, Customer represents and warrants:
- (a) That it will keep confidential any unique user id and password which Reciprocal assigns to
- (b) That all of Customer’s employees who submit Orders are authorised by Customer to do so.
A.4. PRICES AND PAYMENT
- A.4.1 The prices for the Products and Services are the Price.
- A.4.2 All Prices for Product and/or Services are based on delivery of the Products to, or performance
of the Services at, the Customer’s address for delivery or performance of the same as specified in the
Order. All Prices are for delivery or performance in the United Kingdom unless otherwise specified in
the Order and are excluding V.A.T. and any other taxes and duties imposed. Installation of Products
is only included in the price if and insofar as this is expressly stated in the Order.
- A.4.3 The Price for Software (including all license fees relating to such Software) are not contingent
upon nor dependent on any further deliverables and/or services from Reciprocal (including, the
installation or support of such Software).
- A.4.4 Unless otherwise agreed in writing, Customer shall pay all invoices within thirty (30) days of the
date of Reciprocal invoice. All such payments shall be without any deduction or set off.
- A.4.5 If the Customer postpones, delays or cancels the Services, Reciprocal will be entitled to charge it
according to how much notice is given as follows:
- (a) More than 10 working days before the Services were due to start, no charge.
- (b) Between 5 and 10 working days inclusive before the Services were due to start, not more than 30% of the Charges.
- (c) Between 2 and 5 working days inclusive before the Services were due to start, not more than 60% of the Charges.
- (d) Less than 48 hours before the Services were due to start, not more than 95% of the Charges.
A.5. IPR OWNERSHIP AND LICENSING
- A.5.1 Each party shall retain its own pre-existing IPR. Nothing in any Contract or these Terms shall
transfer or otherwise vest in Customer any ownership in any Software or IPR of a third party.
- A.5.2 License terms.
- (a) Reciprocal shall at its option:
- (i) Procure the grant to Customer of a license to use; or
- (ii) Sublicense the Customer to use, the Software in the terms set out in the specific Parts (B and/or C) of these Terms.
- (b) Reciprocal and/or the licensor(s) of the Software (and/or any of their independent audit firms) may,
upon reasonable notice, examine and audit the records and systems of Customer to ensure
compliance with any license granted or procured by Reciprocal.
- (c) Customer may not alter or obscure any proprietary rights notice appearing on any Reciprocal or
third party supplied Software or materials, and must include such notices on any copies.
A.6. CUSTOMER OBLIGATIONS
- A.6.1 Customer shall fulfil all applicable Customer obligations under a Contract, and acknowledges:
- (a) That performance of a Contract by Reciprocal is conditional upon Customer’s fulfilment of such
- (b) That Reciprocal shall be entitled to charge Customer for any additional services which Reciprocal provides as a result of Customer’s failure to do so (the charges for such services being in accordance
with Reciprocal ’ current time and materials rates).
- A.6.2 Customer will co-operate with Reciprocal and will provide safe and timely access to its premises and computer equipment, including remote access, adequate working space, facilities and
any other services, personnel, information or materials that Reciprocal personnel may reasonably require to perform Reciprocal’ obligations.
- A.6.3 Each Party will comply with all applicable laws regarding collection and use of data under a
Contract. Each party (“Party A”) consents to the other party (“Party B”) using and processing data of
Party A (to the extent such use and processing is necessary for the purposes of the Contract) and will
ensure that, where it provides Party B with data relating to another, it has obtained that other’s
consent to Party B using and processing such data.
A.7. RESTRICTED ACTIVITIES
- A.7.1 Products, Services and technical data delivered by Reciprocal may be subject to U.S.A. and/or
UK export controls and/or the trade laws of other countries. Customer will comply with all such laws
and obtain all licenses to export, re-export or import as may be required after delivery to Customer.
Customer will not export or re-export to entities on the most current U.S.A. export exclusion lists or to
any country subject to U.S. embargo or terrorist controls as specified in the U.S.A. export laws.
Customer will not use or provide Products, Services, or technical data for nuclear, missile, or chemical
or biological weaponry end uses.
- A.7.2 Customer acknowledges that Products and Services are not designed or intended for use in the
design, construction, operation or maintenance of any nuclear facility.
- A.8.1 The express terms and conditions of the Contract shall apply in place of all warranties,
conditions, terms, representations, statements, undertakings and obligations whether expressed or
implied by statute, common law, custom, usage or otherwise, all of which are excluded to the fullest
extent permitted by law. In particular Reciprocal does not warrant that Products are fit for a particular
purpose unless specifically stated to the contrary in the Order.
- A.9.1 This clause A.9 sets out the entire liability of Reciprocal (including any liability for the acts or
omissions of its sub-contractors) in respect of any breach of a Contract and any representation,
statement or tortuous act or omission including negligence arising under or in connection with a
- A.9.2 Nothing in this Agreement shall exclude or limit Reciprocal liability for death or personal injury
caused by its negligence or for fraudulent misrepresentation or for any liability that cannot legally be
excluded or limited.
- A.9.3 Reciprocal shall not be liable for any economic loss of whatever nature (whether or not such
loss or damage was foreseen, direct, foreseeable, known or otherwise), including loss of anticipated
profits, loss of actual profits (direct or indirect), loss of anticipated savings, loss of business, loss of
data or for any indirect, special or consequential loss or damage howsoever caused or any losses
arising as a result of any third party bringing a claim in respect of any nature whatsoever.
- A.9.4 Subject to Clause A.9.2 and A.9.3, Reciprocal liability in respect of any loss or damage flowing from any one event or series of connected events under any Contract whether for breach of contract or statutory duty, breach of warranty, misrepresentation or in tort (including negligence) will be limited as follows:
- (a) in the case of the Products (except for Deliverables) and (if applicable) Installation Services, to the Product Charges:
- (b) in the case of the System Support Services, to the System Support Services Charge; and
- (c) in the case of the Professional Services (including Deliverables), to the Professional Services
Charge, but in no event shall Reciprocal aggregate liability under any Contract whether for
breach of contract or statutory duty, breach of warranty, misrepresentation or in tort (including
negligence) exceed the Price.
- A.9.5 Reciprocal will not be liable for any delay or failure caused by:
- (a) errors in programs, coding information, data or operating instructions supplied by Customer;
- (b) the late arrival or non-arrival of material from Customer; or
- (c) defects in any Customer hardware or Customer software (including any software licensed to
Customer by third parties).
- A.9.6 Reciprocal shall, if requested by Customer (provided such request is made within seven (7)
days of the Commencement Date), provide a broker’s letter summarising any relevant policies of
insurance maintained by Reciprocal.
- A.9.7 Customer acknowledges the extent of Reciprocal ’ exclusion or limitation of its liability under the
Contract and shall insure against or bear itself any loss for which Reciprocal has excluded or limited
its liability and agrees that Reciprocal shall have no further liability to the Customer.
A.10. CONFIDENTIAL INFORMATION
- A.10.1 A party receiving Confidential Information (the “Recipient”) may use it only for the purposes
for which it was provided under a Contract. Confidential Information may be disclosed only to
employees (including employees of Reciprocal) or contractors obligated to the Recipient under similar
confidentiality restrictions and only for the purposes for which it was provided under the Contract.
- A.10.2 The obligations set out in Clause A.10.1 do not apply to information which:
- (a) Is rightfully obtained by the Recipient without breach of any obligation to maintain its
- (b) Is or becomes known to the public through no act or omission of the Recipient;
- (c) the Recipient develops independently without using Confidential Information of the other
- (d) is disclosed in response to a valid court or governmental order, if the Recipient has given the
other party prior written notice and provides reasonable assistance so as to afford it the
opportunity to object; or
- (e) (Subject to Clause A.10.3) is required to be disclosed pursuant to the provisions of the
Freedom of Information Act 2000.
- A.10.3 If, pursuant to the provisions of the Freedom of Information Act 2000 (or any subordinate
legislation or codes of practice), Customer receives any request to disclose and/or intends to disclose
all or any Confidential Information Customer agrees that it will consult with Reciprocal before
disclosing any such Confidential Information. In so consulting Customer agrees that it will act
reasonably and in good faith and will duly consider any representations Reciprocal may make relating
to the proposed disclosure or otherwise of such Confidential Information.
A.11. INTELLECTUAL PROPERTY CLAIMS
- A.11.1 Reciprocal will use its reasonable endeavours to assign to, or procure for the benefit of, the
Customer any IPR indemnity generally made available to Reciprocal or at Reciprocal ’ option made
publicly available by any third party manufacturer or distributor of the Products. Customer
- (a) any such indemnity will be subject to such terms and conditions as may be imposed by
such third party manufacturer or distributor; and
- (b) Reciprocal shall not, and shall not be required to, grant any indemnity to Customer for
any intellectual property infringement or otherwise.
- A.11.2 This Clause states the entire liability of Reciprocal and exclusive remedies of Customer for any
claim(s) that Products infringe a third party’s IPR.
- A.12.1 Customer may refer to Products and Services by their associated names, provided that such
reference is not misleading and complies with any policies and/or instructions made available by
Reciprocal and, in the case of Trademarks of a third party with such third party’s applicable policies.
- A.12.2 Customer may not remove or alter any Trademarks, nor may it include any trademarks, service
marks, company names, Internet addresses, domain names, or any other similar designations on any
Products or Services. Customer agrees that any use of Trademarks by Customer will inure to the sole
benefit of Reciprocal (or the owner of such Trademarks).
- A.12.3 Customer agrees not to incorporate any Trademarks into Customer’s trademarks, service
marks, company names, Internet addresses, domain names, or any other similar designations.
- A.13.1 Subject to the other party’s (“Party A”) prior written consent (such consent not to be
unreasonably withheld or delayed), each party (“Party B”) may use Party A’s name in promotional
materials, including press releases, presentations and customer references relating to the sale of the
Products or provision of the Services. These permissions are free of charge for worldwide use by
Party B in any medium.
A.14. CONTRACT TERMINATION
- A.14.1 Either party may terminate a Contract immediately by written notice:
- (a) if the other party commits a non-remediable material breach of that Contract;
- (b) if the other party fails to cure any remediable material breach within sixty (60) days of being notified in writing of such breach; or
- (c) if the other party is deemed to be unable to pay its debts within the meaning of Section 123 of the Insolvency Act 1986 or the other party calls a meeting for the purpose of passing a resolution to wind up its company (other than for the purposes of a solvent reconstruction or amalgamation), or such a resolution is passed or the other party presents or has presented a petition to wind up or present or have presented a petition to appoint an administrator or have an administrative receiver or receiver appointed to the whole or any part of the other party’s business, undertaking, property or assets.
- A.14.2 Following termination of a Contract (for whatever reason):
- (a) subject to Clause A.14.4, each party will deliver to the other any property (including any
Confidential Information) of the other in its possession or control relating to that Contract,
in good condition, reasonable wear and tear excepted; and
- (b) Reciprocal may at its option deliver to Customer any Deliverables (whether finished or
unfinished) and Customer shall pay the Professional Services Charge for such Deliverable;
- A.14.3 Following termination of the Contract by the Customer pursuant to Clause A14.1, the use of
the Software by Customer will continue in accordance with and subject to the terms and conditions of
the applicable license provided always that the Customer has paid Reciprocal the Price for such
- A.14.4 Following termination of the Contract by Reciprocal pursuant to Clause A.14.1, Customer will
forthwith cease to use, and will either return to Reciprocal or (at Reciprocal option) destroy, all
Software (including all copies thereof).
- A.14.5 Rights and obligations under a Contract (including these Terms) which by their nature should survive, will remain in effect after performance, termination or expiration of the Contract.
A.15. SUBCONTRACTING, ASSIGNMENT AND THIRD PARTY RIGHTS
- A.15.1 Reciprocal shall be entitled to subcontract all or any part of its obligations under this Contract
without the prior consent of the Customer.
- A.15.2 Save as provided in Clause A.15.1, neither party shall be entitled to assign, charge or transfer
the Contract (or any part or parts thereof) without the prior written consent of the other party, such
consent not to be unreasonably withheld or delayed.
- A.15.3 Save that Group companies of Reciprocal may enforce any provision of these Terms and/or
any Contract, the Contracts (Rights of Third Parties) Act 1999 shall not apply to these Terms and a
person who is not a party to the Contract (including any employee, officer, agent, representative or
sub contractor of either party) shall not have the right (whether under the Contracts (Rights of Third
Parties) Act or otherwise) to enforce any term which expressly or by implication confers a benefit on
that person without the express prior agreement in writing of the parties which agreement must refer
to this Clause A.15.3. Even if a person who is not a party to these Terms and/or any Contract has a
right to enforce any term by virtue of the a forementioned Act, the parties may vary or cancel these
Terms or any Contract without requiring the consent of such third party.
- A.16.1 A party is not liable under any Contract for non-performance caused by events or conditions
beyond that party’s reasonable control, if the party makes reasonable efforts to perform. This
provision does not relieve either party of its obligation to make payments then owing. In the event any
such event continues beyond a period of ninety (90) days either party may terminate the Contract.
- A.16.2 All written notices required under any Contract or these Terms must be delivered in person or
by means evidenced by a delivery receipt or acknowledgement and will be effective upon receipt.
Notices communicated by electronic mail or facsimile will be deemed to be written.
- A.16.3 Any express waiver or failure to exercise promptly any right under these Terms or any
Contract will not create a continuing waiver or any expectation of non-enforcement.
- A.16.4 If any provision of these Terms is held invalid by any law or regulation or by any court or
arbitrator, such invalidity will not affect the enforceability of other provisions.
- A.16.5 To the extent applicable, each party shall comply with the provisions of the Data Protection Act
- A.16.6 The parties each warrant that they have full capacity and authority and all necessary consents
to enter into and to perform their respective obligations set out in a Contract.
- A.16.7 Governing Law and Dispute Resolution.
- (a) The parties will use reasonable efforts to resolve any dispute arising out of the Terms
through a meeting of appropriate managers from each party. If the parties are unable to
resolve the dispute, either party may escalate the dispute to its executives. If an executive
level meeting fails to resolve the dispute within thirty (30) days after escalation, either
party may seek any available legal relief. This provision will not affect either party’s right
to seek injunctive or other provisional relief at any time.
- (b) Subject to Clause A.16.7(a), the parties agree that the Courts of England and Wales shall
have exclusive jurisdiction to resolve any dispute. All disputes will be governed by English
Part B: Specific Terms of Sale and Delivery.
The specific terms set forth in this Part B apply to any Contracts made between Customer and
Reciprocal for the procurement of Products. The General Terms set forth in Part A apply to, and form
an integral part of, these specific terms.
B.1. PRODUCT DELIVERY
- B.1.1 Reciprocal will use its reasonable endeavours to meet any delivery date(s) identified or stated in
- B.1.2 The Products shall be delivered by Reciprocal to the delivery address indicated by Customer in
the Order (provided such address is in the United Kingdom) (the “Delivery Address”). Without
prejudice to Clause B.1.3, the risk of loss and/or damage to the Products passes to Customer at the
time of delivery by or on behalf of Reciprocal to the Delivery Address.
- B.1.3 Title to the Equipment shall be retained by Reciprocal until payment in full is made by the
Customer for the relevant Equipment, including any relevant amounts as referred to in Clause A.4.
Equipment delivered to the Customer with retention of title may not be resold, pledged or proposed as
security for a claim of a third party.
- B.1.4 Changing delivery arrangements.
- (a) Reciprocal may make Product substitutions and modifications that do not cause a material
adverse effect in overall Product performance.
- (b) Unless otherwise stated in the Order, Reciprocal may make and invoice for partial
- B.1.5 Customer shall immediately check the Products delivered for deficiencies in quantity and for
external damage to the packaging and indicate any deficiencies and/or damage on the accompanying
transport documents, failure by the Customer to make such indication shall render any claims relating
to quantity or obvious damage null and void.
- B.1.6 Customer will have three (3) Business Days after delivery of Products at the Delivery Address to
inspect and test Products. In the absence of any written notice to Reciprocal reporting any defects,
Products will be deemed accepted by Customer three (3) Business Days after receipt at the Delivery
Address. In the event that Reciprocal installs Products for Customer, acceptance will be deemed to
occur upon successful completion of the manufacturer’s standard diagnostic testing by Reciprocal of
the installed Products. If a defect is reported to Reciprocal within the period specified above, the
provisions of Clause B.3.2 will apply.
- B.1.7 The Products will comply with any specification set out in the Order.
B.2. LICENSE TERMS FOR SOFTWARE PRODUCTS
- B.2.1 Reciprocal shall procure the grant to Customer of or, at its option, sub-license to the Customer
a nonexclusive and non-transferable license to use Software provided to Customer hereunder for its
internal use only, subject to:
- (a) any restrictions set out in a Contract as to the permitted number of users and CPUs; and
- (b) any supplemental license terms accompanying the Software (Reciprocal shall provide
Customer with a copy of such Supplemental Licence Terms upon Customer’s request).
- B.2.2 All IPR in and all other rights not expressly granted to Customer are reserved to the owner of
such Software and the owner thereof retains title to and all IPR in all copies.
- B.2.3 Except as prohibited by applicable law, Customer may not make copies of Software, other than
for archival purposes, or modify, decompile, or reverse-engineer Software.
- B.2.4 Customer may not transfer any operating system Software license with its related Equipment
without the prior written consent of Reciprocal.
B.3. PRODUCT WARRANTY
- B.3.1 Reciprocal will use its reasonable endeavours to assign to, or procure for the benefit of, the
Customer any warranties generally made available by any third party manufacturer or distributor of
the Products. Save as expressly provided in the Order:
- (a) Reciprocal does not provide any warranty relating to the Products; and
- (b) all Products are provided without any obligation for Reciprocal to maintain or support such
- B.3.2 Customer’s sole and exclusive remedy and Reciprocal ’ entire liability for breach of any
warranties, conditions, terms, representations, statements, undertakings and/or obligations in relation
to the Products will be (at Reciprocal option):
- (a) The repair of defective Product;
- (b) The replacement of defective Product or
- (c) The issuance of a credit note to the Customer in respect of such Product. Title in all defective Equipment (or parts thereof) which are removed shall transfer back to Reciprocal.
- B.3.3 No warranty will apply to any Product which has been:
- (a) modified, altered or adapted without Reciprocal ’ written consent;
- (b) abused or used in a manner other than in accordance with the relevant manual;
- (c) repaired by any third party (other than by Reciprocal or any third party contracted by
Reciprocal to perform any of Reciprocal obligations under any Contract);
- (d) improperly installed by any party other than Reciprocal (or any third party contracted by
Reciprocal to perform any of Reciprocal obligations under any Contract); or
- (e) used with equipment or software not covered by the warranty, to the extent that the
problems are attributable to such use.
Part C: Specific Terms of Services.
The specific terms set forth in this Part C apply to any Contracts made between Customer and
Reciprocal for the performance of Services. The General Terms set forth in Part A apply to, and form
an integral part of, these specific terms.
C.1. INSTALLATION SERVICES
- C.1.1 Services are as confirmed in the Order.
C.2. REMOTE SERVICES
- C.2.1 In respect of all Services delivered remotely, Customer:
- (a) agrees that Reciprocal may access Products remotely at Customer’s site, and may
process and store Product data in order to remotely monitor, manage and service
Products (all such data will be treated by Reciprocal as Customer Confidential
Information, except that Customer permits disclosure for the purposes of fulfilling the
- (b) commits to procure and maintain a Reciprocal -specified bridge or gateway appropriate to
the systems or networks involved, at Customer’s expense; and
- (c) Assumes responsibility for all telecommunications and internet access charges related to
the remote Services.
- C.2.2 If Customer fails to permit or facilitate remote Services, Reciprocal may decline to deliver such
Services and charge such additional charges or impose such other conditions for the delivery of
Services which would otherwise be provided remotely, or revoke any applicable warranties.
C.3. SYSTEM SUPPORT SERVICES
- C.3.1 System Support Services are as confirmed in the Order.
- C.3.2 System Support Services will be delivered to the Customer’s sites in the United Kingdom and
for the systems indicated on the relevant Order (respectively, “Customer Sites” and “Covered
Systems”). Customer will give Reciprocal at least thirty (30) days’ written notice prior to relocating
Covered Systems, which notice must specify the new site. “Support of relocated systems is subject to
inspection and recertification of the relocated systems at Reciprocal’ applicable time and materials
- C.3.3 Customer will perform routine system preventative maintenance and cleaning. Prior to
requesting support from Reciprocal , Customer will comply with all applicable supplier’s operating and
troubleshooting procedures or such other procedures as may otherwise be provided by Reciprocal . If
such efforts are unsuccessful in eliminating the malfunction, Customer will promptly notify Reciprocal .
Customer will establish and maintain a procedure external to Covered Systems so that Customer can
reconstruct lost or altered files, data or programs.
- C.3.4 Requests for System Support Services may be made only by Customer personnel who possess
the necessary expertise and training (as from time to time defined by Reciprocal ) to diagnose and
resolve system and software malfunctions with direction by Reciprocal.
- C.3.5 System Support Services do not include services required due to:
- (a) Improper use, abuse, accident, or neglect;
- (b) Alterations, modifications, or attempts to repair Covered Systems that Reciprocal has not
- (c) causes external to a Covered System, such as failure to maintain environmental
conditions within the operating range specified by the manufacturer;
- (d) attachment of a Covered System to equipment, software, or other items not provided by
- (e) re-locations or attempts to relocate Covered Systems; or
- (f) failure to maintain software and Covered Systems at Reciprocal -specified minimum
release levels or configurations necessary to keep a Covered System within the terms of
Reciprocal ’ applicable end of life support policy, or to properly install remedial replacement
parts, patches, software updates or subsequent releases as directed by Reciprocal ,
and any System Support Services Reciprocal delivers as a result of any such event will be
invoiced separately at Reciprocal ’ applicable time and materials rates and are subject to the
- C.3.6 Any parts of the Covered System replaced as part of the System Support Services are supplied
on an exchange basis. The parts may be new or like new. The parts replaced shall, upon their
removal from the Covered System, become the property of Reciprocal.
C.4. PROFESSIONAL SERVICES
- C.4.1 Professional Services (if any) shall, be detailed in the Order.
- C.4.2 Any Deliverables (if any) to be delivered by Reciprocal to Customer shall be set out in the
- C.4.3 Reciprocal grants Customer a non-exclusive, non-transferable licence to use the Deliverables
solely for its own business purposes and such other purposes (if any) as may be specified in the
- C.4.4 Deliverables shall be subject to the terms for acceptance as set out in the Acceptance Criteria.
Acceptance shall be deemed to occur upon the earlier of the following:
- (a) successful completion of the acceptance tests relating to such Deliverable(s);
- (b) use by the Customer or any third party on behalf of the Customer (other than, for this
purpose, Reciprocal of the Deliverable(s) other than for acceptance testing purposes;
- (c) failure by Customer to carry out (either at all or within seven (7) days of any request to do so
by Reciprocal) any acceptance tests required to be undertaken by Customer; or
- (d) Signature by Customer of the Sign-Off Form.
- C.5.1 Reciprocal shall use its reasonable endeavours to ensure that all reasonable precautions as
are necessary to protect the health and safety of its personnel employed to perform the Services and
shall comply with the requirements of the Health and Safety at Work (etc) Act 1974 and any other
applicable legislation relating to the health and safety of its personnel.
- C.5.2 Reciprocal shall use its reasonable endeavours to ensure that it does not knowingly
discriminate within the meaning of the provisions of the Sex Discrimination Act 1975, Race Relations
Act 1976, the Disability Discrimination Act 1995, the Employment Equality (Sexual Orientation)
regulations 2003 and the Employment Equality (Religion or Belief) Regulations 2003.
C.6 ON-SITE MATERIALS
- C.6.1 Customer will segregate, safeguard and designate as the property of Reciprocal all tools, parts,
spares, equipment and materials placed on a Customer site and for which title is not transferred to
Customer (“On- Site Materials”).
- C.6.2 On-Site Materials may only be used by authorised persons of the Customer. Customer will have
no right or interest in the On-Site Materials, and will not grant any liens or security interests therein.
Customer assumes all risk of loss or damage to On-Site Materials that may occur prior to their return
and receipt by Reciprocal.
- C.6.3 Within ten (10) days after termination or expiration of any Contract, Customer will deliver to
Reciprocal any On-Site Materials related to such Contract, with a bill of lading, freight charges prepaid
and fully insured.
- C.7.1 The Customer will not, without the prior written consent of Reciprocal , Recruit any personnel
(including any personnel of Reciprocal ) assigned by Reciprocal to perform any Services until one (1)
year after completion of the applicable Services.
- C.7.2 “Recruit” means to initiate personal contact for the purposes of hiring, but does not include
responding to an unsolicited application, receiving unprompted responses to advertisements, or
receiving candidates who are, without Customer involvement, presented to Customer by a recruiting
- C.7.3 If Customer hires personnel in violation of this Clause C.7, Customer immediately will pay
Reciprocal liquidated damages in an amount equal to the hired employee’s total compensation for the
six (6) months preceding the date of hiring.
C.8. SERVICE WARRANTIES
- C.8.1 Reciprocal warrants that it will perform the Services in a good and workmanlike manner and
that it shall use its reasonable endeavours to ensure the Services are performed with due skill, care
- C.8.2 Customer’s sole and exclusive remedy and Reciprocal entire liability for breach of the above
warranty will be re-performance of Services within a reasonable time following notification in writing by
Customer to Reciprocal of such breach.
- C.8.3 Any claim for breach of the above warranty must be made in writing and notified to Reciprocal
within sixty (60) days of performance of the Services at issue.
C.9. IPR OWNERSHIP AND LICENSE TERMS FOR SERVICE DELIVERABLES
- C.9.1 Reciprocal shall own all IPR in the Deliverables. Rights not expressly granted under any
Contract are reserved to Reciprocal . Customer’s rights to use Deliverables are set out in Clause
- C.9.2 below.
- C.9.2 License terms.
- (a) Reciprocal grants to Customer a non-exclusive and non-transferable license to use
Deliverables for its internal use only, subject to:
- (i) any restrictions set out in the Order as to the permitted number of users and CPUs;
- (ii) any supplemental license terms accompanying the Deliverable or as specified in
the appropriate Order (if any).
- (b) Any tools provided by Reciprocal to Customers may be accessed only by authorised
Customer contacts for the sole purpose of diagnosing and resolving problems on
Covered Systems. The provision of an Update will not alter any warranty on the Software
previously licensed, and such Updates may be used or accessed only in connection with
the use of Covered Systems.
- (c) Except as prohibited by applicable law, Customer may not:
- (i) make copies of Deliverables, other than for archival purposes; or
- (ii) modify, de-compile, or reverse-engineer Deliverables.
C.10. PRICES AND PAYMENT
- C.10.1 The charges for Services are included in the Price. Subject to Clause C.10.2, charges for
Services shall be payable in advance and payable either monthly, quarterly or annually as stated in
the Order (or as otherwise agreed in writing between the parties).
- C.10.2 Invoices for Professional Services shall be rendered upon completion of such Services or
monthly in the event the duration of such Services exceeds one (1) month or as otherwise agreed in
writing between the parties.
- C.10.3 The stated charges are exclusive of VAT and other taxes and duties and unless otherwise
expressly stated in the Order are exclusive of the following items (for which Customer is responsible):
- (a) reasonable travel expenses associated with any consulting services in the amount
actually incurred by Reciprocal;
- (b) reasonable and necessary out-of-pocket expenses associated with consulting services;
- (c) costs incurred by Customer or its employees in connection with their participation in
- (d) transportation and insurance charges related to On-Site Materials; and
- (e) the costs of operating supplies and accessories.
- C.11.1 Reciprocal may make Service substitutions and modifications that do not cause a materially
adverse effect in overall Service performance.
- C.11.2 Customer acknowledges that Services are solely for Customer’s internal use, and Customer
may not provide, lease, or resell Services, directly or indirectly, to any third party, unless, and only to
the extent that, Customer is authorised by Reciprocal in writing to do so.